The whiteboard in the trailer
Three weeks of work in dry-erase marker. It’s right until somebody leans on it, and nobody off site can see it.
A three-week look-ahead the trades actually confirm.
Plan the next three weeks by trade and location, publish it, and every company confirms its dates on a link. When work runs late, the schedule asks them why before you have to.
- Subs confirm on
- A link, no login needed
- Title
- Look-ahead schedule
- Sheet
- F-105
Where the look-ahead falls apart
The schedule nobody confirmed
You sent the look-ahead on Friday. The drywall sub read it Monday morning, after his crew was already somewhere else.
The late bar nobody chased
The activity went red two weeks ago. Nobody asked the sub why, and the next three trades are waiting behind it.
How it works
Plan it, publish it, and let it chase the late work
- 01
Lay out the next three weeks
Add activities with the company or crew, the location, a start and a duration. Or pull them in from the tasks, RFIs, submittals, punch items and permit inspections already on the job.
- 02
Tie the work together
An activity can wait on several others, each with its own lag. Move one and everything after it moves too, skipping weekends and holidays on the project’s work calendar.
- 03
Publish, and the trades confirmAutomatic
Each company’s schedule contact gets their dates, by notification or by text if they don’t have a login. They confirm or suggest new dates on a link, no account needed, and you accept or push back.
- 04
Late work chases itselfAutomatic
When an activity runs past its finish, the company hears about it the next morning. They ask for an extension or say it’s done; you approve, pick a different date, or decline with a note.
Four ways to look at the same schedule
The board
A rolling three weeks, Monday to Friday, grouped by trade or location. Drag a bar to move it.
The list
The whole job as an outline you can edit in place, grouped by company, location or status.
The Gantt
The whole project on one timeline, to read the shape of the job at a glance.
The day
One day’s work in order of start time. What the super needs at 6 a.m.
On site
Today’s work, on the super’s phone
Open the schedule on a phone and the activity opens full screen: who, where, what it’s waiting on. The day view lists the morning in order.
- Flags for open constraints, clashing trades and work still waiting
- A constraint log for what’s holding work up
- Airen can look up and change activities for you
Your own crews
Self-perform? Put the crews on the board too
The crew board staffs your own people day by day across every job, and a day can point at a look-ahead activity, so the plan and the people line up.
- By crew or by person
- Publish the week and everyone gets their days
- Planned against scheduled hours per job
Questions we get asked
What is a look-ahead schedule?
A short-range schedule, usually three weeks, of the work each trade will do and where. It sits under the master schedule and is what the field actually runs from week to week.
Do my subs need a login to confirm dates?
No. When you publish, each company’s schedule contact gets a link to their activities. They confirm or suggest new dates there, without an account. People with a login get it as a notification.
Can it build activities from what’s already on the job?
Yes. Generate activities from tasks, RFIs, submittals, punch items, permit inspections and observations. Their dates stay in step, and finishing the task finishes the activity.
What happens when work runs late?
The company gets an alert with a link to ask for an extension or say it’s done. You approve, change the date or decline. The schedule page shows what’s waiting on you at the top.
Can I import from Microsoft Project or P6?
Not today. The look-ahead is built in ProjectAire, by hand or from the job’s own items. Keep your master schedule where it is and run the next three weeks here.
Can the owner see the schedule?
Clients on the project can see it, read-only. Only your team can change it.